Product Expiry & Related Settings

1. Enabling Product Expiry

To start tracking product expiry:

Steps:
1️⃣ Go to Settings → Business Settings → Product Section
2️⃣ Enable the checkbox “Enable Product Expiry”
3️⃣ Choose the expiry tracking method:

• Add Item Expiry:
  Directly enter the expiry date for each item during purchase
• Add Manufacturing Date & Expiry Period:
  Enter the manufacturing date during purchase, and expiry period in product setup. The system will auto-calculate the expiry date (which can still be edited)

2. Expiry Behavior Settings (On Product Expiry)

Configure how the system reacts when products reach expiry:

• Keep Selling:
  Products remain available for sale even after expiry
• Stop Selling n Days Before Expiry:
  Prevent selling before the expiry by a specified number of days (you must set the value of n)

3. Stock Accounting Method

Choose how stock is sold based on purchase order:

• FIFO (First In First Out):
  Oldest stock is sold first
• LIFO (Last In First Out):
  Most recently purchased stock is sold first

Steps:
Go to Settings → Business Settings → Business
Edit the Stock Accounting Method

⚠ Note: This must be configured before selling products for it to take effect.

4. Stock Expiry Report

Steps:
1️⃣ Go to Reports → Stock Expiry Reports
2️⃣ Use filters:

• Category
• Brand
• Stock Expiry Date
  3️⃣ Click Edit to:
• Modify remaining stock
• Adjust expiry period

Behavior:
If you reduce stock left, the system adjusts the unit purchase price accordingly.

5. Stock Expiry Alert on Dashboard

You can get alerts for upcoming product expiries:

Steps:

• Alerts are shown in the bottom section of the homepage
• Set the number of days in advance to trigger the alert:
  Settings → Business Settings → Dashboard Section → View Stock Expiry Alert For

6. Displaying Expiry Date on Invoices

Steps:
1️⃣ Ensure product expiry is enabled
2️⃣ Go to Invoice Layout Settings
3️⃣ Enable “Show Product Expiry”
4️⃣ If expiry data was added (via Purchase or Opening Stock), you'll be prompted to select expiry during sales
5️⃣ The selected expiry will be shown on the printed invoice

Tip: Managing expiry efficiently reduces losses and ensures quality assurance — especially important for food, pharmaceuticals, and cosmetics sectors.