⬜ Payment Management in AurPOS

The Payment Management feature in AurPOS allows you to accurately track payments related to purchase transactions — whether during invoice creation or when reviewing outstanding balances with suppliers. You can easily add, modify, or print payments from multiple areas within the system.

✅ What Does "Purchase Payment" Mean?

"Purchase payment" refers to settling the cost of purchases made from a supplier, either in full or in part.

✅ Payment Statuses in AurPOS

Each purchase transaction falls under one of the following payment statuses:

✨ Paid: 100% of the purchase order amount has been paid.

⏳ Due: 0% of the purchase order amount has been paid.

▶ Partial: A portion of the purchase amount has been paid.

✅ Ways to Add Payments

You can add payments from several points within the system:

1️⃣ When Creating a New Purchase

While entering a new purchase invoice, you can immediately input the payment details.

• Enter the paid amount

• Select the payment method (e.g., cash, bank transfer, etc.)

2️⃣ From the "Purchase List" Screen

• Go to Purchases → Purchase List

• Click on ⋯ Actions beside the relevant invoice and select Add Payment

⚠️ This option only appears if there is an outstanding balance for the invoice.

3️⃣ From the "Contacts" Screen (Suppliers)

• Go to Contacts → Suppliers

• Click on ⋯ Actions next to the supplier, then select Pay Due Amount

⚠️ This option only appears if the supplier has unpaid amounts.

✅ Creating and Editing Payment Methods

You can create custom payment methods or edit existing ones to suit your business operations.

To do this:

• Navigate to Settings → Business Settings → Payment

• Add or modify available payment methods (e.g., cash, card, bank transfer, etc.)

✅ Purchase Invoices

Every recorded purchase transaction in AurPOS can generate a purchase invoice containing full details of the transaction.

To view or print a purchase invoice:

• Go to Purchases → Purchase List

• From ⋯ Actions , select Print

✅ Barcode in Purchase Invoice

A barcode is automatically generated on every purchase invoice based on the invoice number.

This barcode helps in tracking invoices or using them during stock-taking and reordering processes.

✳️ Tip:

Regularly monitor payment statuses to avoid accumulating outstanding balances and to improve your relationships with suppliers. Use the supplier screen to review outstanding balances and schedule payments wisely.