⬜ Accounts List in AurPOS

The Accounts module in AurPOS is a central tool for managing financial transactions and tracking cash flow across business location or within the accounting department. It allows you to create various accounts, transfer funds, and easily define main and sub-account types with flexibility and control.
This guide explains how to activate the module, create accounts, and explore the options available in the account and account type lists.

✅ 1. Activating the Accounts Module

To activate the module, follow these steps:

• Go to the main menu and navigate to Settings

• Select Business Settings

• Open the Modules tab

• Enable the Accounts Module

• Click Update Settings

Once saved, the "Payment Accounts" section will appear in the main sidebar.

✅ 2. What Are Payment Accounts?

In AurPOS, payment accounts work similarly to bank accounts and are used for:

• Transferring funds between accounts

• Depositing or registering received cash

• Making payments to suppliers

• Recording customer collections

✅ 3. Accounts List

You can access this list from:

Accounts → Accounts List

The table displays all added accounts with the following details:

• Account Name

• Account Type (Assets, Liabilities, Expenses, Income…)

• Sub-type (e.g., Current Assets, Miscellaneous Income…)

• Account Number

• Balance

• Account Details (e.g., SWIFT code, UPI ID, or other notes)

• User who added the account

• Actions (Transfer, Ledger, Edit, Deposit, Close)

➤ Filter Options:

Use the filter bar at the top of the list to sort accounts by status:

• Active: Ongoing accounts used in daily transactions

• Closed: Accounts that are temporarily or permanently deactivated

✅ 4. Creating a New Account

To add a new account, click the ➕ Add button, then fill in the following fields:

• Name: The account name (e.g., Rent, Admin Expenses)

• Account Number: A unique number for identification

• Account Type: Choose a main type (Assets, Liabilities, Expenses, Income)

• Opening Balance: The initial amount in the account

• Account Details: Add any relevant data (e.g., address, SWIFT code, UPI ID)

• Notes: Administrative or internal remarks

✅ 5. Account Types

Organize your accounts into main and sub-types for better categorization and reporting.

Accounts → Account Types

➤ To add a main account type:

• Click the Add button

• Enter the name (e.g., Assets, Income)

• If applicable, select the "Parent Account Type" it belongs to

• Click Save

✅ 6. Transferring Funds Between Accounts

You can easily transfer funds between internal accounts.

Accounts → Accounts List → Transfer Funds

Steps:

• Select the source and destination accounts

• Enter the amount and date

• Add notes if needed

✳ All transactions are recorded in the accounts report for accurate tracking.

✅ Important Notes:

• You can export the accounts list to Excel, CSV, or print it directly from the system.

• It's recommended to categorize accounts accurately to ensure financial reports are clear and precise.

✨ Tip:

To ensure smooth financial setup:

First, create your main and sub-account types, then begin entering accounts and assigning them to the appropriate classifications.