⬜ Damaged Stock in AurPOS

Recording damaged stock is essential for accurate inventory management, loss analysis, and ensuring that financial reports reflect the actual state of inventory. With AurPOS, you can easily log every instance of damaged stock—whether due to natural or unnatural causes—while tracking all related details precisely.

✅ What is Damaged Stock?

Damaged stock refers to the quantities of products that are disposed of due to spoilage, expiration, accidents, or any other reasons that make the items unsuitable for sale or use.

The system allows you to record these quantities while specifying the type of damage, item details, and any recoverable amount (such as insurance claims or scrap sales).

✅ Steps to Add Damaged Stock

To record a new damaged stock entry in the system, follow these steps:

1. From the main menu → Damaged Stock → Add Stock Damaged

2. In the entry window, fill in the following information:

   • Business Location: Select the branch where the damage occurred.

   • Type of Damage: Choose whether the damage is natural (e.g., leaks or spoilage) or unnatural (e.g., fire or accidents).

   • Product: Search for the damaged items and enter the damaged quantity for each item.

   • Total Recoverable Amount: If applicable, enter any value that can be recovered from the damage (e.g., through insurance or scrap sales). If not applicable, enter 0.

   • Reason: Optional – you can write a note explaining the reason for the damage.

3. Once the data is reviewed, click "Save".

✅ Damaged Stock List

The main screen of the Damaged Stock section displays all previously recorded damage entries, along with comprehensive details to help analyze inventory loss. These include:

• Reference number

• Date

• Location

• Type of damage

• Total value of the damaged items

• Total recoverable amount

• Reason (if provided)

• Location that created the record

Using the action buttons next to each entry, you can:

• View the full details

• Print the damage report via the View screen

• Delete the entry if needed

⚠️ Note:
      The operation can only be deleted if the "Delete Purchases & Damaged Stock" permission is enabled in the user roles mangament.
      To enable it, go to:

      User Management → Roles → Edit Role
      Then activate the option (Delete Purchases & Damaged Stock) under the Purchases & Damaged Stock section.

✅ Difference Between Stock Adjustment and Damaged Stock

Although both functions serve a similar purpose, there’s a key difference:

• Stock adjustment is used to manually adjust quantities for various reasons, most importantly for inventory reconciliation. For a full overview of stock management, please refer to the following article.

• Damaged Stock records quantities that are directly discarded due to specific reasons and includes any recoverable amount.

Both types of entries impact profit and loss reports based on the nature of the operation and the recovery amount.

✅ Hiding Prices During Damage Entry

If you want to restrict certain users from viewing item prices during the damaged stock entry, you can control this through user role permissions:

1. Go to User Management → Roles

2. Click "Edit" on the desired role (e.g., Warehouse Worker)

3. In the Product section, disable the "View Purchase Price" option.

This will prevent the selected role from seeing item prices when logging damaged stock.

✨ Summary

AurPOS empowers you to log all damaged stock entries with clarity and transparency, clearly classifying the damage type and any associated recoverable value.
This helps improve inventory accuracy, reduce losses, and enhance the precision of financial reporting.