⬜ Accounting System in AurPOS

The accounting system in AurPOS enables you to manage all financial aspects of your business with precision and efficiency—from recording journal entries and transactions, to budgeting, and accessing detailed financial reports.
In this guide, we will walk through all tabs within the "Accounting" section and explain how to use each one step by step.

✅ Accounting Dashboard

The accounting dashboard provides a comprehensive overview of the system's financial status, including:

• Total number of accounts

• Number of journal entries

• Total transactions

• Balances by account type:

  • Assets

  • Liabilities

✅ Chart of Accounts

◾ Manage Accounts
From this tab, you can:

• View all existing accounts with details such as:

  • Code

  • Parent account

  • Account type

  • Current balance

◾ Add New Account
To add a new account, please define:

• Account type: (Assets, Liabilities, Income, Expenses)

• Select the appropriate parent account

• Enter the following details:

  • Name

  • Code

  • Currency

  • Opening balance (optional)
    
    

✅ Journal Entries

◾ View Entries
You can filter journal entries by:

• Accounts

• Date range

◾ Add New Entry
To add a manual journal entry:

• Select location and currency

• Enter the date and payment type

• Add the following details:

  • Debit account

  • Credit account

  • Amount

  • Description
    
    

✅ Fund Transfers

You can initiate fund transfers between accounts by:

• Selecting location, currency, and amount

• Choosing "Transfer from" and "Transfer to" accounts

• Entering transfer date and optional reference
  
  

✅ Transactions

◾ Manage Transactions
Filter transactions by:

• Transaction type (Sales, Purchases, Expenses)

• location

• Payment status

• Date range

◾ Transaction Types

• Sales: Track sales invoices and payments

• Purchases: Track purchase invoices and payments

• Expenses: Record operational and administrative expenses
  
  

✅ Reconciliation

To perform a reconciliation:

• Select the accounts to be reconciled

• Enter the opening and closing balance

• Define the reconciliation end date
  
  

✅ Budgeting

This section allows you to plan and track your budget on:

• Monthly

• Quarterly

• Yearly basis

You can compare actual expenses with the planned budget, define the financial year, and adjust accounts as needed.

✅ Financial Reports

The accounting reports are divided into four main categories to help you monitor your business and make informed decisions:

1. Business Overview

• Balance Sheet:
  See what you own (assets), owe (liabilities), and have invested (equity) at a specific point in time.

• Cash Flow Statement:
  Track incoming and outgoing cash from operating, investing, and financing activities.

• Profit & Loss (Income Statement):
  View your revenues, expenses, and net profit or loss over a defined period.

2. Bookkeeping

• Trial Balance:
  A summary of debit and credit balances for each account, useful for detecting accounting errors.

• General Ledger:
  Displays opening balance, transactions, and final total for each account in the chart of accounts.

• Journal Book:
  Logs all financial transactions chronologically, showing debit and credit accounts.

3. Budget Reports

• Budget Overview:
  Track actual spending versus the planned budget across monthly, quarterly, or annual periods.

4. Receivables & Payables

➤ Receivables:

• Aging Summary:
  Shows outstanding customer balances grouped by overdue days (e.g., 30, 60, 90 days).

• Aging Details:
  Detailed view of unpaid customer invoices grouped by aging periods.

➤ Payables:

• Aging Summary:
  Displays total unpaid supplier invoices categorized by overdue periods.

• Aging Details:
  A detailed breakdown of your unpaid bills according to overdue durations.

✅ Settings

◾ Sub Accounts:
Manage account categories (Assets, Liabilities, Income, Expenses)

• Enable or disable any sub-account

• Add new sub-accounts via the "Add" button

◾ Account Detail Types:

• Add customized details for each account type

• Link detail types to sub-accounts

• Manage descriptions and active/inactive status
  
  

✨ Accounting Tips

• Review journal entries daily to ensure record accuracy

• Check trial balance regularly to identify errors

• Plan budgets quarterly for better spending control

• Keep your chart of accounts updated consistently

⭐ Important Note:
All accounting operations in AurPOS are based on Generally Accepted Accounting Principles (GAAP). It is strongly recommended to review your records with a professional accountant to ensure full compliance.